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DATA PRIVACY POLICY

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Effective Date: Monday 8th September 2025

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At InspireHer Zambia, we are committed to protecting the privacy of our members, partners, and supporters. This policy explains how we collect, use, and safeguard your personal information in compliance with both the Zambia Data Protection Act, 2021 and the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.

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1. Information We Collect

  • Personal details (name, age, contact information, and location).

  • Membership information (programme participation, event attendance, or surveys).

  • Consent forms from parents/guardians for members under 18.

  • Any other information voluntarily provided to us for InspireHer Zambia activities.

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2. Lawful Basis for Processing Data

  • Consent – where you have given clear permission for us to process your data.

  • Contractual necessity – where processing is required for programme participation.

  • Legal obligations – where we must comply with regulatory requirements.

  • Legitimate interests – where processing is necessary to run InspireHer Global’s activities, provided it does not override your rights.

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3. How We Use Your Information

  • Manage your membership and participation in InspireHer Global programmes.

  • Share information about events, opportunities, and updates.

  • Monitor and evaluate participation to improve our services.

  • Comply with legal and reporting requirements.

  • We will not use your information for purposes unrelated to InspireHer Global without your consent.

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4. Data Sharing & Transfers

  • We will not share, sell, or distribute your personal data to third parties unless legally required.

  • If your data is transferred outside Zambia or the UK, we will ensure that appropriate safeguards are in place to protect your rights (e.g., Standard Contractual Clauses under UK GDPR).

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5. Data Protection & Security

  • Personal data is stored securely and only accessible to authorised InspireHer Global staff or volunteers.

  • We use reasonable technical and organisational measures to protect your data from unauthorised access, loss, or misuse.

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6. Data Retention

  • We keep your information only as long as necessary for InspireHer Global’s programmes, reporting obligations, or legal requirements.

  • Once no longer needed, we will securely delete or anonymise your data.

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7. Your Rights (Zambia & UK)

  • Access a copy of the personal data we hold about you.

  • Request correction or deletion of your information.

  • Withdraw consent at any time.

  • Object to certain types of processing.

  • File a complaint with the Zambia Information and Communications Technology Authority (ZICTA) or the UK Information Commissioner’s Office (ICO) if you believe your rights have been violated.

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8. For Members Under 18

  • We require parental or guardian consent for the collection and processing of personal information for all members under 18.

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9. Updates to This Policy

  • This policy may be updated from time to time to reflect changes in law or organisational practices. Members will be notified of significant updates.

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10. Contact Us

  • For any questions, requests, or concerns about your data, please contact:

  • 📧 Info@inspire-her.com

  • 🌍 For UK-related matters: You may also contact the Information Commissioner’s Office (ICO), UK at www.ico.org.uk

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